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University of the Western Cape (UWC)

Hey UWC students, we have you covered with this quick Registration guide to get you started!

UWC has set out a guide for the entire registration process as well as the online registration process specifically. We will give you the in-depth summary of both, starting with the full process and then the online registration on their student portal. You can find the full process on their website at: www.uwc.ac.za/study/academic-administration/registration-2021

So, without further a due, here are the steps as recommended by UWC on their website:

The Full Registration Process

Step 1:

Accept Your Offer (First Year Students)

If you have completed the National Senior Certificate or an equivalent school-leaving qualification in 2020, you will receive an Email and/or SMS in February 2021 after the final results have been announced, confirming your offer status.

You may also check your status online via student.uwc.ac.za. You must accept the offer via student.uwc.ac.za or by calling the Contact Centre on 021 959 3900/01 within 3 days to secure your place (no confirmations via email will be accepted). Should you not do so, the offer will be withdrawn, and the place will be offered to another student.

Should your status indicate Pending or Awaiting Final Decision, this means you have been placed on a waiting list. Decision-making is an ongoing process, and you may check your status online regularly, as all decisions will reflect immediately if a decision is made.

Check Your Promotion Code (Returning Undergraduate Students, and Postgraduate Students (New & Returning))

To register you must have an official final promotion code that allows you to continue as a student in 2021. If your promotion code is 'DEFERRED' (i.e participating in catch-up) or MANUAL PROMOTION, please consult your faculty before continuing.

Your promotion code at the end of 2020 determines the next steps you must follow to successfully complete your registration in 2021.

Step 2:

Get Financially Cleared

Student should pay the required upfront payment via EFT.
Students not in university residences R4290 (to be paid before registration)
Students placed at university residences R4840 (to be paid before registration)

Self-funded students: All self-funded students are required to make a first fee payment (UPFRONT PAYMENT) towards fees BEFORE registration. This is a standard amount of R4290 (this includes the registration fee of R1445) that is applicable to all South African students. Students will not be able to register if this amount is not paid. Payments via EFT should be made 3 days in advance in order to clear before registration.

Masters, PhD and Doctoral re-enrollment (Postgraduate Students (New & Returning)): Students may request clearance at Student Credit management via scm@uwc.ac.za

Students approved by NSFAS for funding:

Students funded by NSFAS will be facilitated via the Financial Aid Office finaid@uwc.ac.za
Financial Aid will receive funding confirmation from NSFAS and after vetting will provide Student Credit Management with financial clearance instructions
When received Student Credit Management will provide clearance and students will receive a SMS confirming clearance and to proceed to register
All NSFAS funding queries should be directed to finaid@uwc.ac.za

Full cost and Partial Corporate bursaries:

Students with full cost bursaries and partial funding must submit their bursary documentation to be vetted by the Financial Aid Office
Bursary information is to be sent to finaid@uwc.ac.za
Financial Aid will vet the bursary documents and will provide Student Credit Management with financial clearance instructions
When received Student Credit Management will provide clearance and students will receive a SMS confirming clearance and to proceed to register
All bursary and funding queries to finaid@uwc.ac.za

Students who may require financial clearance should contact Student Credit Management via the following Hubs:

Call Centre: 021 959 3558
Email a consultant: scm@uwc.ac.za

Step 3:

Before you begin your academic year at UWC, you will need to complete your registration with the University.

There are two different options available for you to officially register as a student, self-registration (online registration) or the assisted registration process (due to the current alert level assisted registration will only be possible if requested for and on specific days, please consult your Faculty).

UWC encourages all students to register online.

How to Register online:

Log-on to the Student Portal (student.uwc.ac.za).
To login enter your Student Number and ID/Passport number.
Follow the registration steps on the main menu (not sure about your module choices, see the curriculum advising option below)

No late registration will be allowed unless permission is obtained from the Faculty directly; as such it is imperative that you make sure not to miss the important registration dates detailed below!

Registration dates (First Year Students)

Registration opens online from 23 February 2021 to 5 March 2021 (these dates will include requested assisted on-campus registration).

Registration dates (Returning Students)

Registration opens online from 25 January 2021 to 05 March 2021.

Students who have a final promotion code as of 18 December 2020 and who are not part of catch-up or awaiting an SDA must register by no later than 12 February 2021 (students still awaiting financial clearance or Faculty outcomes will be allowed to register till 05 March 2021). You may contact your faculty via the Curriculum Advising Portal below to arrange for advising or counselling to complete your registration online or to request assisted registration on campus from 1-12 February 2021. Due to the current regulations, not all students will be able to be assisted on-campus and we ask that only students with serious problems request such assistance.

Students participating in catch-up, or SDAs may register from the moment a final promotion is done and must register by no later than 5 March 2021.

Curriculum Advising or Counselling

Planning your academic career as a student can be a daunting task. It is important to be informed about your programme registration requirements before you register, and to ensure that potential barriers are addressed and resolved. Curriculum Advising is a process that equips you with the relevant programme information and provides helpful tips about how to go about choosing your modules for the remainder of your degree.

Step 4:

Collect Your Student Card

Due to current alert level regulations students will be notified when they can collect their new card (if a new student) or replacement for a lost card.

First year students will also receive a complimentary goodie bag.

Step 5:

Activate and Access Your UWC Student Email

Go to Google and select GMAIL
Enter your UWC email address which is studentnumber@myuwc.ac.za and select “next”
For First Year Students enter !St followed by your full South African ID number; For Postgraduate students enter your full South African ID number. International Students enter your passport number and select “next”
Make sure you read and understand the Google Terms of Service, and the Google Privacy Policy before selecting “Accept”

You have now activated your UWC student email, the University generated email account assigned to a student at final selection and validated at registration will be deemed the official email account and address for all University communication. Information and communication to this email address will be deemed to have been received and read by the student.

Additional Information for International Students

Pre-registration Clearance Requirements

Contact the International Student Services Office to be cleared as an international student - isso@uwc.ac.za

The following supporting documents will be required:

USAF documentation
Passport (original or certified copy)
Proof of medical insurance (for the full academic year, till December 2021)
Copy of study permit
Full tuition fees including residence fees (if applicable)

For detailed information on pre-registration clearance process, please visit the following link: www.uwc.ac.za/admission-and-financial-aid/international-students/international-student-registrationAdditional Financial Information

Non-African Residents

International Non-African Residents pay the full fees stipulated in the Schedule of Fees Book. Fees are charged at international rates. All fees are paid up-front.

African Residents

International African Resident’ fees are charged at local rates and pay the full fees upfront prior to registration.

Refugee Status and Asylum Seekers

International African Resident’ with refugee or asylum status, fees are charged at local rates and pay the full fees upfront prior to registration.

International students requiring clearances for bank deposits not reflecting in their student account or if their fees are below the minimum fixed rate:

International students requiring financial clearance must produce an original proof of payment which must be verified by treasury in finance.
The proof of payment should be emailed to scm@uwc.ac.za

Registering Online

As explained above, to successfully complete your online registration, follow the steps below and ensure that you have made payment of R 4290.00 (upfront tuition fee). The amount stated above includes the registration fee of R 1445.00 and the first instalment of your tuition fees.

Students who are NSFAS recipients or who have been pre-approved for the Government Grant (combined family income of below R 350 000) do not need to make an upfront payment or pay the Registration fee.

Please contact +2721 959 3558 or scm@uwc.ac.za for more information.

Steps to follow:

Login with your Student Number and either your ID number or Passport number
On the Online Student Portal Main Menu click on the “Select modules for registration” link. Then verify that all information is correct. If there are any errors, please contact the Contact Centre
Select Failed modules (if any), Select Compulsory modules, Select Elective modules (if any)
Validate your module selection. If you wish to amend any modules refer to previous steps. Ensure there are no errors
View cost per module and combined cost. You may edit your module selection by following the previous steps
Finally accept the terms and conditions. You will receive confirmation of successful registration

Students will be emailed their timetables, or you can download it after registration and as soon as the faculty have cleared their clashes.

Wrapping up

UWC Gives more information regarding after your submission, which includes paying your fees and info about Orientation and the first-year experience.

You can find that and the entire process summarized above on UWC’s website via this link: www.uwc.ac.za/study/academic-administration/registration-2021

Thank you for stopping by and remember to rate this guide and give some feedback!